51³Ô¹ÏÍø

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Doing Business with 51³Ô¹ÏÍø

Purchasing staff will continue to receive phone calls and emails. If leaving a voice message, please follow up with an email to the respective purchasing contact. For Purchasing staff contact information, refer to Our Staff.
Deliveries should be made before noon Mondays through Fridays EST. Vendors should contact Kevin Miller at kbmiller3@aacc.edu to schedule large shipments or deliveries that need to be made between noon and 4:30 p.m.

Thank you for your interest in doing business with 51³Ô¹ÏÍø. 51³Ô¹ÏÍø's Purchasing department is responsible for the procurement of all equipment, services, materials and supplies used by the college.

Individual departments or employees are not authorized to enter into purchase contracts or in any way to obligate the college for procurement indebtedness without a signed purchase order or an approved procurement card (P-Card) transaction.

51³Ô¹ÏÍø Purchase Order Terms and Conditions

Bids/Proposals/Quotes

In accordance with the Annotated Code of Maryland and Code of Maryland Regulations (COMAR), 51³Ô¹ÏÍø conducts an open, competitive purchasing environment.

Depending on the dollar value of the purchase, this process can be done by a Request for Quotes, Request for Bids/Proposals. When responding to one of these solicitations, the vendor is responsible for completing the requested information on the forms provided in the solicitation and returning it to the Purchasing and Contracting department within the time frame given. Late or improperly delivered responses will not be considered.  Information about college solicitations can be obtained directly from .

Current Solicitations

Copies of current solicitations can be obtained from .

Vendors are encouraged to register with eMMA. It should be noted that registering with eMMA does not guarantee that a firm will be awarded a bid or receive any college business.

Prospective bidders or offerors are solely responsible for obtaining any addendums which are issued from eMMA. All addenda will be posted on eMMA. Addenda to solicitations often occur shortly prior to bid or proposal opening (sometimes within as little as 48 hours). It is the potential contractor's responsibility to frequently visit eMMA to obtain addenda.

The college reserves the right to reject any and all bids or proposals, and to award a contract in its entirety, or in part, whichever is in the best interest of the college.

Deliveries

Unless otherwise noted on the purchase order, all deliveries must be made directly to Central Receiving in the Central Services Building. Contact Central Receiving at 410-777-2477 for hours. 51³Ô¹ÏÍø will not accept liability for goods ordered and/or delivered to 51³Ô¹ÏÍø without an approved college purchase order or an approved procurement card (P-Card) transaction.

Invoices

Invoices must be sent directly to Disbursements at disbursements@aacc.edu and include the 51³Ô¹ÏÍø purchase order number. Payment terms are N/30. The Disbursement department is located in the Resource Management Building (RESM).

Minority, Women-Owned and Small Businesses

It is the intent of 51³Ô¹ÏÍø to seek and encourage participation by minority, women-owned and small businesses.

Tax Status

51³Ô¹ÏÍø is exempt from Maryland retail sales tax and Federal excise tax. A tax exemption certificate is available upon request.

Vendor Participation and Selection

The college strives to have a fair and competitive vendor participation and selection environment and preferential treatment is not permitted in the vendor selection process. All vendors (student, minority, woman-owned, small business, independent contractors, etc.) interested in submitting bids or proposals to the college and/or other state agencies should register in . All vendors are required to follow the college’s standard Purchase Order terms and conditions, and maintain applicable business licenses and insurance requirements for any work or services being performed.

College Items for Sale

The College utilizes GovDeals, a public, online auction system that sells excess inventory. If you are interested in purchasing items that the college currently has for sale at the auction, .

Questions?

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Purchasing and Contracting

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Purchasing and Contracting Department

Resource Management Building

HOURS

Monday-Friday
8:30 a.m.-4:30 p.m.

Contact Purchasing for an appointment.

OUR STAFF

Melanie Henrickson 
Director of Purchasing and Contracting
410-777-2237

Heidi Frist
Senior Purchasing Agent
410-777-2234

Geoffrey Barber
Purchasing Agent/Pro-Card Program Coordinator
410-777-1741